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Re: Texas Registration 2015
3847 tries to split travel costs for both mentors and students.
In most cases we have students pay for their hotel rooms. This allows some students to pay for their own bed if they don't want to sleep 4 to a room. The schools/team normally pays for transportation.
The mentors don't pay for their hotel rooms but that's normally not a big expense as we usually only need two mentor/coach rooms, we share as mentors too. It's not like we are in the room for a long time on most trips anyway. We also have far fewer mentors than most teams.
Everyone always pays for their own food, mostly because the paperwork would be annoying if we paid for mentors/coaches food. I put enough of my own money into the team that dealing with the paper work to pay for food for me isn't worth my time. On occasion we'll have the team buy everyone's meal if it's pizza or something that the group is buying. We're pretty flexible.
For students who are struggling to meet costs we'll have the team pay for their hotel sometimes but this has been very rare. We can do some of these things because we are private schools and don't have as many students with finical hardships as other teams.
We also don't have any registration fees to be on the team, that way students can be on the team and not have to make an up front finical commitment, if they don't want to go on a trip or something they aren't paying for it unless they attend.
This clearly won't work for all teams but it's how we have been operating for the past 3 years with pretty good success.
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Team 647 | Cyber Wolf Corps | Alumni | 2003-2006 | Shoemaker HS
Team 2587 | DiscoBots | Mentor | 2008-2011 | Rice University / Houston Food Bank
Team 3847 | Spectrum | Coach | 2012-20... | St Agnes Academy
LRI | Alamo Regional | 2014-20... "Competition has been shown to be useful up to a certain point and no further, but cooperation, which is the thing we must strive for today, begins where competition leaves off." - Franklin D. Roosevelt
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