Dealing with Finances

[gblake]

Originally Posted by Hero

This question is about money.
...

Becoming a 4H club that uses school facilities might be a viable option. In some locations 4H clubs are entitled to a level of free use of school facilities. If that part of the equation would be good enough for your needs, you could then look into the regulations governing how 4H clubs handle their finances, and consider using something other than the school accounting system.

4H clubs aren't governed by the 501C3 regulations. They are governed by a (different) law that is similar to the 501C3 regulations. Sometimes that confuses a potential sponsor, but in my experience unconfusing a sponsor was almost always possible during a quick chat.

[SenorZ]

Our situation is VERY similar to yours... except our Foundation hasn't changed their policy on us.

We funnel almost every dollar to our school foundation, and get reimbursements once a month when the foundation meets. We do this because the foundation is very open with their tax ID number. The school keeps their ID locked in a vault somewhere.

We operate as a curricular club on campus, so we also get an account with the school ASB (not through the front office). The ASB account is more restrictive on spending, but they pay out every week. We are not required to have specific PO in advance, but instead can deposit money, say $2000, and leave an open spending request of up to $2000.

For both of these accounts we need MY signature (since I'm the faculty adviser). So a parent or student can't just show up with receipts and ask for money.