Official California Robot Games announcement!

[Ken Leung]

Hello everyone!

I promised there will be more info regarding volunteering at Cal Game 2003.
Here it is.

In order for Cal Game to be successful, we need your help! Each of the positions below is crucial to the success of this year's event, so please sign up for the job most suitable to your team. As mentioned in an e-mail earlier, there will be a meeting on July 26th for Cal Game.
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Please attend that meeting if you want to sign up for a job! If you are unable to attend, please reply this e-mail with position(s) you are willing to take, in the order of preferences.
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We will also be discussing Cal Game details, such as side events, and elimination format at the meeting. So come join us.


There are two types of jobs: setup and the actual event. The setup jobs require a team, and someone in charge of getting things done. That person needs to obtain the necessary tools/equipment before the event, and have enough team members to help with actual setup on Friday evening. The event
jobs require volunteers to work on Saturday for the event itself, and report to the event/field manager. Event jobs are ideal for individuals to volunteer.

http://hiphost.net/Cal%20Game%202003...ng%20chart.pdf

The link leads to a pdf file with all the job titles. There are a few names in there already, but we need your help to fill up this chart! If you can only fulfill part of the responsibilities, such as helping us obtain equipments but not operation of those equipment, that's fine too! We can use as much help as possible.


Below are the job descriptions:

Event Setup:

Field Transportation: 1 team
The field transportation manager is responsible for renting the truck, packing field parts into truck with a record of how things are packed, supervise load and unload of carpet and field crates, return field to storage facility, and return the truck to rental company.

Field Setup: 2~3 teams
Field Setup Manager is responsible for working out the floor plan ahead of time, pre-mark floor/carpet at event setup, direct setup of the field, and inspect venue for pre-existing damage and document with camera.

Pit Setup:1 team
Pit setup manager have the same responsibility as the field setup manager for the pit area, with the additional task of making pit signs, and supervise placement of inspection station.

Carpet setup: at least 1 teams, working with field setup crew
Carpet setup Manager is responsible for the inventory of all WRRF carpet, procurement of any additional carpet necessary, purchase all the tapes required (NO DUCT TAPE), obtain and provide tools to carpet install crew, supervise carpet installation, and coordinate with field transport manager.

Control System setup: 1 team
Control System manager is in charge of getting the necessary computers for the scoring system, setup the network for the computers, and learn to use the FIRST scoring software. He is also in charge of unpacking and installation of field electronics, interfaces between scoring computers and A/V system, and coordinate with the A/V manager.

Side Events: 3 teams
Each side event manager is in charge of their side event.

Awards and trophies: 1 team
The award manager is in charge of making the awards.

Signage and Score board setup: 1 team
The signage manager is in charge of obtaining all the signage, score board, pit maps, and setting them up.

Registration Table Setup: 1 person
The registration manager is in charge of the table placement, paper work for registration and keep track of inspections sheet.

A/V: 1 team
The A/V manager is responsible for renting A/V equipment such as projectors and projection screens, obtaining microphones, coordinate connection to local sound system, placement of projection screens, coordinate with control system manager, design and hot stage computer display technology before
event, music selection, and coordinate and manage DJ.

Concession: 1 team
Concession manager is responsible for pre-buy food for event, coordinate food-preparers, coordinate food-servers, set menu and pricing, identify serving station and facilities, provide sufficient trash containers, cleanup and storage of left-over food, removal of all trash generated by food service, signage with prices and menu (working with signage manager).


Event Job position:

Management positions: (people required)
Event manager(s): 2
Field Manager(s): 2
Side event managers: 3
Head inspector: 1
Head Referee: 1
Pit Admin: 1

Volunteers:
Field reset: 5~15
Queuing and traffic, field attendant: 4
Pit to field traffic direction: 4
Referees: 3~4
Score keepers: 2~3
Field tech: 2
Emcee and Announcer: 2
Registration helper: 2
Side event volunteers: 3~4 per event

Inspectors: 6~8
Inspector positions are open to all adults on all teams with experience in
the competition. Feel free to sign up if you want to see what it's like to
inspect other teams' robots!

Event Clean up:

All the setup managers are responsible for the break down of their area.
Field, pit, and trash clean up crew: 4 teams


Look forward to your replies . See you on July 26th!

-Ken Leung
Cal Game 2003 Manager