2005 Rochester off season comp ideas and so thread

[jzampier]

Price: Depends on what you can get donated. Venue? Sound system (if required... you'll need it w/ an MC) ? A real field from FIRST? (transport costs....)
Easily $2000 (i would guess just in field ship costs)

When: Before School's out.

MC: Why not...
Real FIRST field or pvc: Real field.

top notch real tie competition with awards or exhibition and lots of fun?
Might as well do it big.

1 or 2 days? 1 day. Hotel costs kill semi-local teams, and i don't think
2 days of commuting from Ithaca would be fun.

who will help and maintain the field? Anyone you can find.

who will help and make sure everything in the pits is alright and OK! Anyone you can find.

who will volunteer as refs or crew members? Anyone you can find.

Any other ideas?
I know the exhibition last spring cost some serious $. (I prolly have the figures somewhere... )
Keep in mind. Every $ spent on this kind of thing reduces the amount of $ that could be spent:
1. Lego League
2. Starting new teams.
3. Starting new regionals.
4. all the other stuff i forgot.

[Corey Balint]

Price? 150-250
When? June/July
MC? Best you can get
Real FIRST field or pvc? real first field
top notch real tie competition with awards or exhibition and lots of fun? real competition
1 or 2 days?--2 is nice, but hard to set up.
who will help and maintain the field?
who will help and make sure everything in the pits is alright and OK!
who will volunteer as refs or crew members?--(past 3)anyone you can get-but the more experience the better.

[Alex Cormier]

heres an Update on the excel sheet.


thank you everyone with their feedback. shortly in the next week or so we will have these topics under control.

MC
Date
Location
Cost
Field

thanks!

[Erin Rapacki]

Ok, just to make you're head swell a little more - this is my action item list for Blitz. Good Luck!
(you may not be required to everything, but this might help you question a few things that are easy to leave out)


Signage Add-In
Team Social Add-In
National Anthem Add-In
Award Ideas & Criteria Awards
Carpet Sewer/ Gaffers Tape (or similar) Field
Buy or ask to borrow field implements (replacmnts) Field
Controls Software Field
Truck To Pick Up Carpet Field
Safety Glasses Field
Duct tape for lines and repair carpet damage Field
Cleaning supply for player station shield Field
FIRST Playing Field Field
Vacuum cleaner for carpets Field
Printer Field
3 computers to run FIRST field software Field
Truck To Pick Up Field Field
Information table in pit area Information
Software to read match standings and seedings… Information
Pit Map for Teams Information
Name-tag/badges for volunteers Information
Team list for teams, announcer, information table Information
Office supplies for information table Information
Office supplies for announcers & scorekeepers Information
Signage for parking, bathroom, concession, etc… Information
Make list of random match selection Information
Menu & Price of Concession Information
Complete Information for volunteers before event.. Information
8 Ref Shirts Order
Event T-Shirts Order
Trophies Order
15 Judge Shirts Order
General Volunteer Shirts Order
Provide Machine Shop Access to Teams Pit
3x6 table for each team Pit
sign to designate team's pit area Pit
Gaffer's tape to mark off pit areas Pit
outlet for each pit area Pit
First aid station Venue
Ropes for Robot queing & mark-off areas Venue
Blue/Black Curtain to put behind field Venue
VIP Room Venue
Plan for traffic flow Venue
Water & Drinks for Core Crew Venue
Food Venue
Chairs for field reset, referees, field attendants Venue
Power for Scoring table & electronics Venue
2 tables & 8 chairs for controls ppl & announcer Venue
Event Security Venue
Parking Venue
Media (projector, mics, screen, camera, sound) Venue
DJ Venue
TV for pit area Venue
Pit Announcer Station Venue
Reserve Venue Venue

[Erin Rapacki]

Oh, and suggested Volunteer positions:

Position Experience
Field Manager Experience Necessary
Field Re-set 01 Novice
Field Re-set 02 Novice
Field Re-set 03 Novice
Field Re-set 04 Novice
Field Re-set 05 Novice
Field Re-set 06 Novice
Field Re-set 07 Novice
Field Re-set 08 Novice
Field Re-set 09 Novice
Field Re-set 10 Novice
Field Re-set lead Experience Necessary
Field Set-up Expert-Controls Experience Necessary
Head Que-er Experience Necessary
Information/Registration Table Novice
Information/Registration Table Novice
Judge 01 Novice
Judge 02 Novice
Judge 03 Novice
Judge 04 Novice
Judge 05 Novice
Judge 06 Novice
Judge 07 Novice
Judge 08 Novice
Judge 09 Novice
Judge 10 Novice
Lead Judge Experience Necessary
Lead Scorekeeper Experience Necessary
MC/Announcer Experience Necessary
MC/Announcer Experience Necessary
Que-er 1 Novice
Que-er 2 Novice
Que-er 3 Novice
Que-er 4 Novice
Que-er 5 Novice
Ref (Head Ref) Experience Necessary
Ref 1 Novice
Ref 2 Novice
Ref 3 Novice
Ref 4 Novice
Ref 5 Novice
Ref 6 Novice
Ref 7 Novice
Scorekeeper 1 Novice
Scorekeeper 2 Novice
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up
Set-up

[Alex Cormier]

looks like a lot of fun! thanks for all the info!

[Ashley Christine]

thanks everyone for the help! i hope we can pull this off.. please keep giving us ideas!

[Travis Hoffman]

1. It has to be a real field.
2. Make sure you don't schedule the event on the same weekend as another event in the same region. (Midwest, Northeast, etc.)
3. Choose the right venue. Lawrence North High School for the IRI and the main amphitheatre at Canada's Wonderland were both excellent venues for staging a full size offseason competition.
4. Try to arrange for "extras" that add to the experience and help make your event unique - Dean Simmons and the Kamens, IRI Talent Show, IRI Pig Roast, the fact that the Canada's Wonderland event is held in Canada's largest amusement park, etc.
5. Don't skimp on the refs - search for the most experienced volunteer refs you can get.
6. Work with area hotels to arrange for special accomodation rates - this will help attract out of town participants. I prefer a two day event (IRI is two days, and Canada's Wonderland was one day of competition and one optional day of exploring the amusement park), but even if you stage a 1-day event, you may want to seek out these hotel rates, because many wayyyyyyyyyyy out of town teams may want to arrive the night before so they can relax before going to the competition the next day.
7. Give out a complete set of awards, but feel free to personalize them to suit the personality of your competition.
8. Don't let Karthik MC.
9. Don't let Karthik sing.
10. Ignore points 8 and 9, but bring earplugs to the event just to be safe.

Best of luck to you both in arranging this event!

[BaldwinNYRookie]

Price?
Depends on how many teams are attending and what the expenses are.

When?
Get everything in order first.

Real FIRST field or pvc?
Real field.

1 or 2 days?
2 days would double the price, but also double the fun.

[Kims Robot]

If this is still being considered

Price? Keep it cheap $100-$200, a lot of the Rochester Rookies dont have a ton of spare cash (that said, you can likely get sponsored teams to donate more.)
When? Maybe August?
MC? (Maybe we can get one of our senior students: Mir, he MC'd the rally we did, and was awesome! sooo much energy!)
Real FIRST field or pvc? Either, its fun no matter what.
top notch real tie competition with awards or exhibition and lots of fun? Real competition.
1 or 2 days? one day preferably
who will help and maintain the field?
who will help and make sure everything in the pits is alright and OK!
who will volunteer as refs or crew members?
For all the who will help/volunteer, im sure our team would be happy to.
Any other ideas?
Make sure you find someone to coordinate information for teams out of the area (ie hotels/campsites)

Anyone know if this is still being kicked around and/or who is taking it over?

[rees2001]

A few of us spent some time talking about this while we were down in Atl. We tossed around the idea of working it sometime in early fall. This would enable us to help recruit new students and new drivers for '06. It would also be a good time for local teams to try & drum up some extra $$.

Ideas:
At RIT - Clark Gym (if this is a problem Edison Tech is fairly central & easy to get to)
sometime in early October
Using a first / Nasa Field (ask Alex)
Charge teams if Field costs money.
We never discussed number of days
(I would like to see setup on Friday + a practice round or 2 & matches all day Saturday)
The Field can be run by our usual volunteers
There are plenty of people to MC, that shouldn't be a problem.

Let's keep this going