Cost Determination, Section 5.3.4.4

[Cory]

Originally Posted by Gdeaver

to account for 5 yards of cloth or prepeg at 1000yd price for 5 yards would be wrong as other teams could not receive that price if they could purchase the material in cut roll pricing at all.

You can't do this. You have to list the value that any FIRST team would get if they called up the manufacturer and asked for the same item, so there's no shenanigans here.

Originally Posted by Gdeaver

Then the subject of tooling,molds and set up and clean up cost needs to be looked at.

Only if the company in question was not a sponsor of the FIRST team, per sec. 5.3.4.4 of the 2006 robot rules.

[KenWittlief]

Cory made me go look it up, so there is no misunderstanding (quoted below).

I think we should create a counter that increments once each time the issue of "FIRST is a Competition vs FIRST is here to inspire students" comes up during the year.

It is absolutely true that a team with a large company with many engineers and lots of expensive equipment will be able to design and build a state of the art robot, that a HS-only team with nothing but hand tools could never possibly duplicate.

But we are here to show HS students all the incredible things that can be done with technology and state of the art engineering. If Lockheed-Martin is your sponsor, then any work done by Lockheed-Martin employess is considered work done by the team. This is what we want the students on that team to experience, to be blown away when they see what a good engineer can do with $50 in materials and $1,000,000 of equipment at their disposal.

5.3.4.4 Additional Parts - Cost Determination
The "cost" of each additional item is calculated based on the following criteria, as applicable:

• The purchase price of a COTS item offered for sale by a vendor to any customer.

• The total cost (materials + labor) of an item you pay someone else to make.

Example: A team orders a custom bracket fabricated by a vendor to the team's specification. The vendor's material cost and normally charged labor rate apply.

• The fair market value of an item obtained at a discount or as a donation. Fair market value is that price at which the item would be normally offered by the supplier to other customers. Also considered to be "fair market value" are the discounted prices offered to all teams by suppliers with established relations with FIRST.

Example: Special price discounts from MSC Industrial Supply Co. and Terminal Supply Co. are being offered to all FIRST teams. The discounted purchase price of items from these sources would be used in the additional parts accounting calculations.

• The cost of raw material obtained by a team + the cost of non-team labor expended to have the material processed further. Labor provided by team members and/or by a recognized team sponsor whose employees are members of the team does not have to be included. Note: it is in the best interests of the teams and FIRST to form relationships with as many organizations as possible. Teams are encouraged to be expansive in recruiting and including organizations in their team, as that exposes more people and
organizations to FIRST. Recognizing supporting companies as sponsors of, and members in, the team is encouraged - even if the involvement of the sponsor is solely through the donation of fabrication labor.

Example: A team purchases steel bar stock for $10.00 and has it machined by a local machine shop. The machine shop is not considered a team sponsor, but donates two hours of expended labor anyway. The team must include the estimated normal cost of the labor as if it were paid to the machine shop, and add it to the $10.00.

Example: A team purchases steel bar stock for $10.00 and has it machined by a local machine shop that is a recognized sponsor of the team. The machinists are considered members of the team, so their labor costs do not apply. The total applicable cost for the part would be $10.00.

• The cost of items purchased in bulk or large quantities may be prorated on the basis of the smallest commonly available unit that satisfies the need for the item.

Example: A team purchases a 4' x 4' sheet of aluminum, but only uses a piece 10” x 10” on their robot. The team identifies a source that sells aluminum sheet in 1’ x1’ pieces. The team may cost their part on the basis of a 1’ x 1’ piece, even though they cut the piece from a larger bulk
purchase. They do not have to account for the entire 4’ x 4’ bulk purchase item.

[Gdeaver]

My point is that for certain composite materials, most teams would not have access to them at all. This is especially true for preps. The overnight refrigerated shipping charges should also be included. I checked yesterday and I could find no vendors that would ship small quantity high grade carbon dry or prep. The materials should be available to all teams. If a sponsor does make a composite structure for a team then students should be involved from start to finish. This is hard for the good stuff because they are usually done in secure areas of the plant. First sponsors should not just bring a product to their team , but should bring the technology to the team. Over the years I've seen to many first mentors having second child hoods and forgetting the kids. Composite construction is prime for abuse and shutting the kids out. Look up the definition of mentor and let that be your guide. I feel a rant coming on so I'll stop now.

[KenWittlief]

Gdeaver - I agree with you on one level. There is a real Zen thing in engineering when its just you and a piece of metal with a vice and a file in hand, or a couple wrenches and a box of gears and hardware, or a bunch of wires and connectors and a soldering iron

I love that aspect of engineering when I need to do those things. But in my experience over the years I spend 99% of my time doing drawings, schematics, specifications, writing and conducting tests

and its extreemly rare that I actually have to fabricate or assemble anything myself. I hand a drawing or send a file to someone else, and I get the fabricated part in a box a few days later. Most of the time, that is what engineers do.

In my experience as a mentor I always make sure the students have some hands-on time with some aspect of the robot build and parts fabrication, esp at the events, in the pits. I also make sure they get a realistic experience of what its like to be an engineer, where the real value of what we do happens between our ears, not fabricating and assembling things with our hands.

A good example is the capabilities of Gleason Works, the sponsor of team 578. They design and build the machines that make the gears used in most cars and trucks all over the world. They can literally hack a 1/2" slab off a one foot diameter steel 'log', put it in one of their machines, and fabricate a 12" diameter complex gear in less than 5 minutes.

It would be a crime if the team was not able to use that capability for their robot. Its great to be able to work with a student to create a drawing or cad file, and hand it off to the guys who operate those machines, then have this beautiful shiney metal gear that rings like a bell an hour later.

There are only a handfull of companies in the US that buy Gleasons $1M machines. Does that mean team 578 should not be able to utilize theirs?

[Gdeaver]

Ken,
If on week 4 or 5 a box shows up with a fancy custom widget and there was no student involvement, that is wrong. If a core group of students sat in with the design process and then watched the tech do the set up and watch that custom widget being made and then sat with the QA person and validated it, That is good, real good. However, many times this is not the case. I did allot of the work on our composites, but I had some students there mixing epoxy and helping. While we were working I beat info and the whys into their brains. At our last meeting I had a student regurgitate that info back to me during a discussion with the new students. Thats the way it should work. Bring the Tech to the students.
As to your other point, I'm on the other end. I install and repair the stuff you engineers design. Too often I am repairing or replacing parts that are poorly designed and many times it is very apparent that the designers have have little experience with the physical world. They live in the virtual world of their software. Hands on in First is a good way to help these future designers. I'm am not an engineer , I'm a reverse engineer.

[Cory]

Originally Posted by Gdeaver

Ken,
If on week 4 or 5 a box shows up with a fancy custom widget and there was no student involvement, that is wrong.

This is merely opinion. As far as FIRST is concerned, they don't care.

There are many avenues for inspiration. It is conceivable that this is one of them. Different methods work for different teams.

[Richard Wallace]

This is a really interesting topic (note to self: rate thread high).

Ken, in your 578 example above, I think the rules are clear: the gear made using Gleason's $1M machine is allowed because (1) the raw material is available to any team and it's cost won't cause the team to exceed the limit, and (2) Gleason is a recognized sponsor and its employees who fabricate the gear are considered team members.

Just as clearly, a composite frame made from raw materials that are not available to all teams at a cost that fits the rules would not be allowed.

As an analogy that fits my own team's situation: Emerson has two nice rapid prototyping machines that could be used to make parts for 931. The first is a laser cutter. My team makes good use of this because the sheet materials we cut, such as steel, acetal, and acrylic, are available to any team and not overly expensive.

The other is a 3D Systems Viper SLA machine. This beauty can make parts that are similar to Nylon 6:6 in any shape we could dream up and CAD. But we don't use it. Why? Because the parts would not be legal for FRC. That is because the the raw material is SI40 resin, which is only available in 10kg containers that cost $2500 each. So there is practically no way the team could correctly account for the material cost, even though the actual quantities used would be small.

[KenWittlief]

Originally Posted by Richard

...Just as clearly, a composite frame made from raw materials that are not available to all teams at a cost that fits the rules would not be allowed.
....

Richard - your SLA example is excellent. But I think you have reached the wrong conclusion.

Go back and read the rules I quoted from FIRST. You only have to account for the amount of material you actually use, whether it comes in 1Qt cans, 55 gallon drums, or 20,000 gallon tanker railroad cars.

My take on the availablity rule is to prevent a situation where some kids dad is a consultant, designs a custom transmission, and then 'sells' it to the team for $20 (when it cost him $2,000 to make). If he is willing to sell one for $20 he must be willing (and able) to sell 1000 for $20 each. Otherwise that team has a $2000 custom part on their robot, that was not fabricated by the team, and that $2000 must be included in the BOM total.

If the SLA goop is commercially available, then its commercially available. How big of a container it comes in, or how hard it is to transport -those are engineering issues. If you have a company that uses that material then you must be able to handle it.

Can 4 HS students buy SLA goop in a one quart can, and form parts using 3 laser pointers in a Pyrex measuring cup? No. Does that mean your team should not use it?

No.

Crank up that SLA machine this year - its one of the most awesome technologies on the face of this planet! If you can fabricate a complex plastic part with $5 worth the SLA goop, it doesnt get any more hi-tech than that.

[Richard Wallace]

Originally Posted by KenWittlief

Go back and read the rules I quoted from FIRST. You only have to account for the amount of material you actually use, whether it comes in 1Qt cans, 55 gallon drums, or 20,000 gallon tanker railroad cars.

• The cost of items purchased in bulk or large quantities may be prorated on the basis of the smallest commonly available unit that satisfies the need for the item.

Example: A team purchases a 4' x 4' sheet of aluminum, but only uses a piece 10” x 10” on their robot. The team identifies a source that sells aluminum sheet in 1’ x1’ pieces. The team may cost their part on the basis of a 1’ x 1’ piece, even though they cut the piece from a larger bulk purchase. They do not have to account for the entire 4’ x 4’ bulk purchase item.

I've been reading this part of the rules carefully for several years now. It does not say that you only have to account for the amount of material you actually use. It says that you have to account for the cost of the smallest commonly available unit that satisfies the need for the item. In the example above, the smallest commonly available unit is a 1' x 1' sheet, so the team must include the cost of that sheet, not just the 10" x 10" they actually used.

In the case of SI40 resin, the smallest commonly available unit is 10kg. When a smaller unit (e.g., one liter for $250) is commonly available, I'll gladly fire up the Viper to make parts for 931.

[Andy Baker]

Originally Posted by Richard

I've been reading this part of the rules carefully for several years now. It does not say that you only have to account for the amount of material you actually use. It says that you have to account for the cost of the smallest commonly available unit that satisfies the need for the item. In the example above, the smallest commonly available unit is a 1' x 1' sheet, so the team must include the cost of that sheet, not just the 10" x 10" they actually used.

In the case of SI40 resin, the smallest commonly available unit is 10kg. When a smaller unit (e.g., one liter for $250) is commonly available, I'll gladly fire up the Viper to make parts for 931.

Another option for this example, Richard...

If a company who sells the service of making rapid prototypes can give you a quote for making 1 piece for under $400, and that is the commercially-accepted price, then a team could make a custom part on one of these machines.

For instance, I made our first plastic Omniwheel for AndyMark on a dimensions 3D printer that used ABS plastic as the material. The company who made this part for me charged me $250 for each side of the omni wheel. This cost covered their material usage, labor, and overhead costs. Anyone off the street could take a similar design, of similar size and get approximately the same price. As long as it's done during the build season, this would be legal, in my interpretation to the rules stated above.

Andy B.

[Richard Wallace]

Originally Posted by Andy Baker

Another option for this example, Richard...

If a company who sells the service of making rapid prototypes can give you a quote for making 1 piece for under $400, and that is the commercially-accepted price, then a team could make a custom part on one of these machines.

For instance, I made our first plastic Omniwheel for AndyMark on a dimensions 3D printer that used ABS plastic as the material. The company who made this part for me charged me $250 for each side of the omni wheel. This cost covered their material usage, labor, and overhead costs. Anyone off the street could take a similar design, of similar size and get approximately the same price. As long as it's done during the build season, this would be legal, in my interpretation to the rules stated above.

Thanks, Andy. For the record, Emerson does account for actual material and labor used when we make SLA parts, so the costs can be allocated to the appropriate project. Others had suggested that 931 could use those calculated costs, maybe adding a profit margin, to account for SLA items on its robot BOM. I rejected that because Emerson is not a vendor of SLA parts as defined in the FRC rules.

I should start looking for a free-lance SLA operator that can fabricate with the same resin that Emerson uses, and is willing to quote parts.

[KenWittlief]

Originally Posted by The Rule
• The cost of items purchased in bulk or large quantities may be prorated on the basis of the smallest commonly available unit that satisfies the need for the item.

Prorated on the basis.... it does not say the smallest unit cost is the cost

this is a very common issue with electronic parts. you can get the gyro sensors that many teams use from places like Digikey.

If you buy one they are $50. If you buy 10 they are $45 each. If you buy a thousand they are $20 each.

The rules are saying you cannot take adavantage 1 thousand quantity pricing and only charge $20 to your BOM, you have to use the lower quantity pricing if you only use one.

But its still pro-rated by the amount (number) you actually use. If they only come in a box of ten for $450, and you only use one, then you only used $45 worth the parts on your robot.

[Cory]

Originally Posted by KenWittlief

Prorated on the basis.... it does not say the smallest unit cost is the cost

this is a very common issue with electronic parts. you can get the gyro sensors that many teams use from places like Digikey.

If you buy one they are $50. If you buy 10 they are $45 each. If you buy a thousand they are $20 each.

But its still pro-rated by the amount (number) you actually use. If they only come in a box of ten for $450, and you only use one, then you only used $45 worth the parts on your robot.

I don't see how you think this is correct. If the only way you can get them is to buy a box of 10 (ie: they don't sell them individually, then you have to account for the entire box of 10, even if you only use one.

This example is very clear:
Example: A team purchases a 4' x 4' sheet of aluminum, but only uses a piece 10” x 10” on their robot. The team identifies a source that sells aluminum sheet in 1’ x1’ pieces. The team may cost their part on the basis of a 1’ x 1’ piece, even though they cut the piece from a larger bulk purchase. They do not have to account for the entire 4’ x 4’ bulk purchase item.

I don't see any room for interpretation. If he uses one teaspon of his 10 kg drum, it doesn't matter. He can only get them in 10 kg drums, and therefore must account for an entire 1 kg drum.

Originally Posted by KenWittlief

The rules are saying you cannot take adavantage 1 thousand quantity pricing and only charge $20 to your BOM, you have to use the lower quantity pricing if you only use one.

That's not what it's saying at all. If it was, it would say so. It's saying that if I go out and buy a 4'x8' sheet of polycarbonate, and cut one part out of it that's 1'x1' and then use the rest for non FIRST stuff, as long as you can find someone who sells 1'x1' sheets of polycarb, you can put that as your cost, so that you do not end up "paying" for material you don't use.

[KenWittlief]

Originally Posted by Cory

I don't see how you think this is correct. ...I don't see any room for interpretation. ....

I disagree completely. The rules add the words "prorated" and "on the basis".

If I have to buy a box of ten gyros, and I only use 1, I can sell the other 9 on ebay to get the money back, or I can sell them to other teams, or I can use them for spares, or I can use them next year.

The BOM represents the cost of building one robot, the one that is on the field. If I have to keep buying off the shelf parts to replace after every match, that cost is not accumulated into the BOM.

If wire only comes in 100 foot spools, and I use 1 foot of wire, then I dont have 100 feet of wire on my robot - why would have to account as if I did?

Prorated means the cost of the whole sheet times the percent used.

On the basis - means based on the price of the smaller sheet, not on the largest sheet you can find.

look at it this way: If gyros only come in boxes of ten, and I buy ten, but use one, but I have to put the cost of ten on my BOM, then why not use ten gyros on my robot?

accounting that way makes no sense from an engineering perspective - the value (cost) of having ten gyros on my robot is clearly ten times the value (and cost) of only having one. The fact that Digikey decides to sell them on cut tape with ten per order, or 100 per reel, has nothing to do with the functionality or value of that part, except for establishing the price per part.

[Madison]

Originally Posted by KenWittlief

Richard - your SLA example is excellent. But I think you have reached the wrong conclusion.

Go back and read the rules I quoted from FIRST. You only have to account for the amount of material you actually use, whether it comes in 1Qt cans, 55 gallon drums, or 20,000 gallon tanker railroad cars.

That's not how the rule reads at all, Ken.

Originally Posted by The Rule

• The cost of items purchased in bulk or large quantities may be prorated on the basis of the smallest commonly available unit that satisfies the need for the item.

If the smallest commonly available unit of resin that is available for the SLA machine is, as Richard says, 10kg and $2500, then the team must account for that whole cost on their BOM regardless of how much of that 10kg they use.

However, if a team buys an 8' long piece of aluminum tube and uses only 3', they can account for the price of a 3' piece instead as aluminum tube is commonly available at shorter lengths.

Our team has an SLA machine on its way to the lab we borrow, so now I'm curious what sort it is and what material it uses to see if it'll be at all helpful to us.