We're a generally small team and, as with most of you, only have about four dedicated members. I believe the only forms filled out were the school's medical/extracurricular documents. We didn't make up anything for our club, but the basic ruling was to attend 80% of the meetings. Though most people were fine with it, come time to build the robot they didn't really do much, if at all. Personally, I think the forms depend on the teams and their situations.
Also, I agree that the costs clause is perplexing. After reading your second post I understand where they came from with that document, but it almost have the nature of a luxury business trip form. Too tired to be original, so ditto what EricH said.
