Keeping the Pits Streamlined

[Schnabel]

We TechnoKats set a schedule every year and if you aren't on the schedule, then you are in the stands. The scouting group has a similar schedule as to make sure we have scouts at all times, yet no one person scouts all day.

Originally Posted by jtkellertx

It's okay to stand in front of the pit though, just don't get in the way of other robots/teams.

Actually I disagree with this and every year i try my best to kick all TechnoKats in front of the pit out if they aren't susposed to be there. Imagine this, you are at BoilerMaker regional, and your team, and every other team has 3-5 people standing outside of the pit. Since BMR has very limited space in the aisles, there is no room to get through. This is bad if you are running late and need to get the robot through, or if the people outside of the pits are messing around and they block judges. If I had one thing to ask of all teams, please don't stand in front of your pit.

[ttldomination]

It's generally known that our team runs to the pits after a match. The scouts hang around waiting for their next assignment from the scout leader, the builders all rush back to make sure everything still works, the safety captain is almost always there, and everyone wants to talk to the drivers to makes sure that things went well during the match and no major issues came up.

So for me, or anyone else on my team, to tell people on my team to stay in the stands would be unfair. They have a full right to come down and check out the robot, talk to people, get status updates, etc. And it's understandable that right after a match is almost always the worst, but it generally clears out.

The only thing I can suggest is to make sure the pit crew know who they are. The pit crew need first priority. As far as people standing in the aisle, we generally let them hang around for a few minutes but we generally encourage them to move to stands.

[EricLeifermann]

This year i instituted a 5 min rule. If you weren't part of the pit crew or doing something "helpful" you had 5 min to be near our pit at any one time. That didn't mean they couldn't be in the pits, they just couldn't be crowding our pit.

[JewishDan18]

@ Vikesrock - I agree with you 100% but the head mentors feel differently. I'd love to have a system where only a select few get to be in the pit, but they want everyone to have a chance.

@ Schnabel - I also agree, people standing in front of the pit is not ok. I feel that if someone is standing in front of the pit, rather than in the pit, they most likely aren't doing anything useful.

@ ttldomination - This is exactly what happens with our team

One other thing I'd like to ask about. I was considering opening the pit during lunch hour, as there will be less activity, except at one of our regionals this season judges came by the pit during lunch. We'd like to keep pit crowds to their lowest when judges come around, so is this the exception, or should we plan on judge visits at any time?

[Chris is me]

One thing some teams do (I don't know how many, but every team I've been on / near in FRC / FTC has done it) is that if there are judges in the pits, keep walking unless it's vitally important (like, say, bringing the robot to a match). If you weren't involved with the construction of a particular component and a judge would ask you about it, it would put you in a weird situation. I mean, we don't tell people "never talk to judges" or something, but if the pits full of judges, then the pit's full, you know? A crowd swarming the judges isn't really a good idea; we love judges but we're not here to crowd surf them

Judges normally don't come around in lunch unless they got interrupted by a match or you're doing something very right. If people want to stop by the pits, lunch would be the time to do it.

You can still have everyone get the chance to be in the pit, but is there really that much to do other than "fix the robot" and "talk to teams" (which is better done walking between pits)? It's not a terribly exciting place to be most of the time.

Do you have everyone on your team assigned to a role at competition? Our team helps get around the problem with stand scouting; we basically don't have enough people between stand scouting, pit recon, and the other competiton jobs to _have_ anyone who's free to stand around for more than a half hour or so, and those people on break usually want to check out other robots.

[afowl]

Our team sometimes has problems with this too. We basically say that if you're not scouting or doing something else in the stands, you can come to the pits for a few minutes as long as you don't get in anybody's way while they are working. We also encourage students to go around and look at the other robots and watch matches to get a better understanding of the other robots. This typically keeps the crowding to a minimum on our team.

[NorviewsVeteran]

I noticed about six or seven of my teammates hanging around 'supervising' in the aisle at competition, so I took a moment to ask each one, "what are you doing?" and if they answered 'nothing' or mumbled some BS answer, I sent them to the stands.

[JewishDan18]

Originally Posted by Chris is me

One thing some teams do (I don't know how many, but every team I've been on / near in FRC / FTC has done it) is that if there are judges in the pits, keep walking unless it's vitally important (like, say, bringing the robot to a match). If you weren't involved with the construction of a particular component and a judge would ask you about it, it would put you in a weird situation. I mean, we don't tell people "never talk to judges" or something, but if the pits full of judges, then the pit's full, you know? A crowd swarming the judges isn't really a good idea; we love judges but we're not here to crowd surf them

Judges normally don't come around in lunch unless they got interrupted by a match or you're doing something very right. If people want to stop by the pits, lunch would be the time to do it.

You can still have everyone get the chance to be in the pit, but is there really that much to do other than "fix the robot" and "talk to teams" (which is better done walking between pits)? It's not a terribly exciting place to be most of the time.

Do you have everyone on your team assigned to a role at competition? Our team helps get around the problem with stand scouting; we basically don't have enough people between stand scouting, pit recon, and the other competiton jobs to _have_ anyone who's free to stand around for more than a half hour or so, and those people on break usually want to check out other robots.

My concerns with judges are the same. The reason people want to be in the pit is that most of the "cool" kids on the team are either pit crew or drivers, they draw people to the pit. We have something like 60 kids at competitions, so its hard to find roles for all them. Many of them aren't reliable enough to effectively scout, unfortunately. That's something else we're working on...

Originally Posted by NorviewsVeteran

I noticed about six or seven of my teammates hanging around 'supervising' in the aisle at competition, so I took a moment to ask each one, "what are you doing?" and if they answered 'nothing' or mumbled some BS answer, I sent them to the stands.

I try this also, but since the head mentors had the "anyone can see the robot" policy, I never got very far.

[kristenliz_28]

Nice thread Dan

If I may add something, Dan, myself and another pit captain were thinking about having 'pit credits' where a student that participates during the build season is given a credit by the mentor he/she was working with. This credit is worth, say, 15 minutes in the pit. This way the students that did the most during the build season would be able to reap the benefits of their hard work

However, this system seems a bit complicated to me. We have quite a large team, so managing who has what # of credits could become confusing, and if we gave the credits out as pieces of paper kids could lose them ...

Anyone have any ideas on how this system could be improved?

[MoniqueSays]

I think our system of pit credits is a good idea, the only problem is that our team isn't good at keeping record of things. However, instead of handing out the credits as pieces of paper, maybe coins would be a better idea (emulate the safety credits at each competition, maybe?). Maybe have each student write their initials on a piece of masking tape and put it on the coin itself. When they visit the pit, they can just hand in their coin in a bag.

[Al Skierkiewicz]

A simple posted schedule of crew time assignments works well. Students are assigned pit, strategy, data collecting, free time or Chairman's booth.

[gorrilla]

My team dosent' usually have this problem(as we dont have many people)

But we give everyone different assignments(scouting,talking to judges/other teams,etc..)

Usually everyone who's not on the drive team is in the stands or walking around the pits looking at other teams/robots/cool stuff......

I think this is because our robots' seem to be unbreakable for some reason(I think this has something to do with us being overweight all the time too) so we dont usually need more than 4 students is the pits anyways(drive team and safety captain)

If its a space problem try reorganizing your pit(worked well for us)

[EricH]

Originally Posted by ttldomination

It's generally known that our team runs to the pits after a match. The scouts hang around waiting for their next assignment from the scout leader, the builders all rush back to make sure everything still works, the safety captain is almost always there, and everyone wants to talk to the drivers to makes sure that things went well during the match and no major issues came up.

So for me, or anyone else on my team, to tell people on my team to stay in the stands would be unfair. They have a full right to come down and check out the robot, talk to people, get status updates, etc. And it's understandable that right after a match is almost always the worst, but it generally clears out.

If your scouts need new assignments after every match of yours, I think your scouting system needs reworking. When I was on 330, we never had an issue with scouting assignments--you got a set of sheets with teams on them, and those were the teams you scouted in those matches. If you needed to go elsewhere, the sheets went to someone else.

Everyone wants to make sure that nothing came up and everything went well. Great! Send one or two members from the stands and have them report back. They can also inform whoever's up there that so-and-so is needed because his thingamabob is broken and he's the only one who knows how to fix it, or that there's a repair emergency.

Yes, everyone has a full right to do everything you say. However, when everyone exercises that right at the exact same time, it doesn't help you at all. Have a rotation in the pits/stands so that everyone can cycle through the pit area in a more organized fashion.

To the OP:
I would have a minimum of people in the pit. The minimum I'd have would be the drive team, the safety captain, and 1-2 people to talk to the judges/inspectors/other teams. Also have a programmer or two either in the pit or close at hand. Maybe 1-2 other people. Cycle everyone through in a schedule.

[Mr. Pockets]

Our team tried two tricks this year:

1.) At our second two comps we issued the Pit crew, the controls people, and the drive team these placards which said on them PIT CREW. Theoretically you would only be allowed in the pit if you had one of those (we weren't perfect about enforcing it but it was a nice idea.)

2.) We set safety cones around our pit when the robot was there. If you weren't working on the robot or doing something important in the pit you were supposed to stay outside those cones.

[Karibou]

In addition to what Mr. Pockets (Nathan) said, we also kept our team members busy scouting. With barely enough scouts to keep our scouting service up and running, they were kept busy with constant scouting. Not the most ideal way to keep extra teammates out, but it worked.

It also helps when there's nothing to do in the pit. When the robot is working and there's nothing to fix (though we all know that that never happens ), watching matches is definitely more interesting than sitting in the pit doing nothing, so virtually nobody is there. Right after a match, however, our pit does tend to get a bit crowded with the drive team, strategy group, pit crew, and the occasional scout. After we assess whatever problems we may have, the drive and strategy teams usually leave, which leaves about 4 or 5 of us in the pit, which is a good number.