Student 'contributions' / fees to attend regionals

[Chris is me]

Our team has dues at the beginning of the year (last year around $50 or so). I imagine that it's negotiable if someone on the team has financial hardship, but that's not my or my teammate's business so I wouldn't know. Volunteering at fundraising events is also a requirement, but our teammates just volunteer anyway; I don't think anyone who's made the cash commitment to the team that shows up to team meetings decides volunteering isn't worth it.

Our team charges teammates for the hotel room and I think part of the bus fee for the away regional (Minnesota for the near future). This isn't to make a profit or anything, but rather since the team organises the rooms together to keep costs down. The same hotel fees apply for Atlanta, but instead of busing team members that wish to go find their own transportation (mostly by plane). Our home regional's just down the street, so that's never a concern.

[cpeister]

We have a fee of $150 to be on the team (to cover shirts, etc), and an additional $100 per regional (to cover bussing, hotel rooms, etc.) The students are responsible for their own food.

Edit: We attend 2 regionals a year, so that works out to $350 for the majority of team members. We have not been to Atlanta in several years, so I don't know if there would be extra costs for it as well.

[Kyle Love]

This season, 1646 is implementing a new way to be active on the team. The students will now be asked to get somewhere between $150 and $250 in sponsorship money. There will be ways to offset these costs if students are not able to raise the money. It will be highly suggested that the students do raise the money so that the team will be able to have a larger budget for the year.

[idk]

Our team attends two regionals, one out of state and one about 30 minutes away. We have to pay $150 for transportation and housing for the out of state regional and pay for our own meals. We pay for shirts separately, usually at $10 a piece. If we have spirit items, it is an option for students to buy them and that can range anywhere from $5 to $20. Sweatshirts and jackets are ordered once a year and cost anywhere from $25 to $40.

[Mr. Freeman]

My "old" team, 1552 doesn't have a fee for being a member of the team. Students may have to pay for their T-shirt depending on the financial situation.

I see charging fees to be on a team as a brilliant way to drive away potential members. I know I wouldn't have joined the team if I had to pay $100 to be part of it. My parents probably wouldn't have liked it either.

[Chris is me]

Eh, it's not really like an entry fee. It's an activity fee. If it's a financial hardship, most teams (mine included) can negotiate.

My team collects the fee in the fall, after you've gone to summer demos and such, so you can get a feel for what the team is like beforehand. It's not like our team won't let you in the door if you don't have $50 in hand on day 1.

Even school sports have activity fees.

[sdcantrell56]

Originally Posted by Mr. Freeman

My "old" team, 1552 doesn't have a fee for being a member of the team. Students may have to pay for their T-shirt depending on the financial situation.

I see charging fees to be on a team as a brilliant way to drive away potential members. I know I wouldn't have joined the team if I had to pay $100 to be part of it. My parents probably wouldn't have liked it either.

In response to this, when I was in high school and a part of the football team for 4 years, we had to raise or pay $300 per person to cover many expenses. Almost all sports at my old highschool and all club sports have some type of fee to pay. I really don't see a reason to not have everyone on the team be responsible for raising $100-300, either through fundraising or just paying a fee. Of course there should be opportunities for the students to raise the money instead of relying on their parents, and there should also be exceptions for low income students, although having fundraising opportunities would take care of that scenario.

[ATannahill]

I've said this before but I feel that it should be reiterated. In my freshman year I was only able to attend the local regional because of monetary problems. Because of this some people felt I was not interested in the team, and did not tell me about summer projects. This year I thankfully was able to be more active during the competition season, but be sure that the students that are not financially gifted are still involved.

[McGurky]

Our team has never had to do this in the past, but I am seriously thinking about it for next year. although for our regional each member had to pay $98 for hotel and transportation.

[cpeister]

I agree, it is a turn off to potential team members to require a large monetary committment. However, we try to make it clear in the fall of each year, BEFORE we start asking for $$, that if anybody has financial problems, to talk to the mentors. We would never turn anybody away or prevent them from attending an event due to their financial situation.

In the past, our team has had what we call personal fundraisers. Two years ago, we sold pizza cards (they cost $10 and gave the cardholder a buy 2 get one free deal). Each student could sell as many as they liked, up to the cost of team fees, and they would keep that money to offset their team fees. So if anybody needed to save money, they could sell 35 pizza cards and pay their team fees.

The team wouldn't turn their back on someone and leave them with 35 pizza cards though. We would still at the very least cover a portion of their fee.

[Billfred]

For both 1618 and 2815 this past season, students that qualified to travel were only on the hook for food. 1618 collected this money from the students before the event, while 2815 left it to those traveling to have the money with them. There are pros and cons to both.

[ttldomination]

At the start of the year, each member is required to pay a 50$ fee, or 25$ per semester. If someone cannot afford the fee, then we usually wave the fee, but so far that hasn't happened, or at least not that I know of.

But after that, we are on our own. We pay for everything else that comes with robotics. That would include shirts, hotel rooms, and food. But that's about it. Our excellent sponsors (Motorola, Cognex, EMD Software) handle all of the regional fees and a part of the transportation/hotel costs.

[AdamHeard]

there is a $300 fee for each year, which doesn't even come close to covering the travel.

Students who can't afford to the fee can have it waived by putting in good work for the team, but they have to put in good work. Students have every opportunity to fund raise, so we don't believe in giving free rides to students just because they "can't" afford it.

[Doug G]

We have shifted to making students/parents responsible for all travel costs (airfare, bus, hotel), food during build season, 2 shirts, and possibly registration fees, if the team cannot raise sponsorships for those (which hasn't happen yet). So depending on the year and where we travel to, students/parents are looking at $100 minimum (attending 1 local regional) to $1200 (attending 1 local, 1 out of town but < 500 miles, and 1 out of state). Almost every student/parent fundraises a good portion of these costs. We are lucky to have a local Bingo hall where all the proceeds goes to those who work it. This last year we made about $18k for parents that worked there so that they and their students basically travel for free. Those that don't work the bingo hall usually have to write a big check at some point to pay for travel. We also do car washes, fruit snack sales, and computer raffle tickets which are tracked per student and profits they make go into their account.

[Alex Dinsmoor]

Students on the FEDS (201) are required to pay a joining fee of $100 each year to pay for two regionals or three FiM competitions and a shirt. We also impose a fee of $100-$200 for Atlanta though due to bus and hotel fees. The Atlanta fee may have been higher if AVL had not stepped in at the last moment and helped us go to Atlanta

The students are also "advised" to participate in the majority of fundraising events, which are mostly can drives throughout the year to pay for things like buttons and off season events (along with competitions).

Of course if a student cannot pay the $100 fee we will find a way around it so that no one who is accepted onto the team gets turned away due to money issues.

So here is the quick breakdown of the budget:

Item Amount Raised
Student Fees $3,500
Can Drives $2,500-$3,000
Sponsorship $25,000-$30,000