Accounting/Inventory

[AdamHeard]

Originally Posted by eagle33199

I think the key is to limit the people who can purchase items for the team. On our team, we have a few mentors who make almost all the purchases for the team (although occasionally students will want to do it, and they can buy some specific things from local sources). It's done this way for a few reasons. First, we can usually get stuff at discounted prices by ordering through our suppliers at work. Second, it ensures that we don't over-spend. All of the mentors on the team are pretty thrifty and know how to spend on a budget, while students can often have trouble with that.

I agree here.

On my team, I made a pretty decent excel we use for handling ordering. Anyone on the team can talk with me about acquiring items (I encourage students to do the bargain hunting; which some really, really surprise me with) and have items added. This list is then reviewed by myself and the lead mentor, and we order from there.

Unless we get substantially more mentors, I don't think we'll change it. It's really nice for both of us to know pretty much everything the team has purchased.