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Unread 05-21-2018, 12:56 PM
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amesmich amesmich is offline
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Team Time Clock - Open source?

I am thinking of implementing a team time clock to keep track of who was where when, and just to reflect on the amount of time spent for documentation for many reasons.

1. To see how much time the team collectively spent
2. Document for 3rd party data.
3. Member activity

What we need is something simple since we are not actually doing payroll. I know we could do it with one computer in the Lab/Shop but convenience often determines the buy in. So a Mobil app with GPS functionality is desired. Additionally, or ideally free. Perhaps I am asking too much. Do anyone have something like this they use?

Any insight?

Thanks.
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Unread 05-21-2018, 12:59 PM
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Re: Team Time Clock - Open source?

Any reason setting up a raspi with a card reader wouldnt work? I know theres a couple how-to guides for that somewhere...
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Unread 05-21-2018, 01:02 PM
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Re: Team Time Clock - Open source?

I probably would but like I said, trying to make it as streamline as possible and would rather not have to remind everyone to swipe in. Additionally If some team member are doing work at home at night or weekend (programming or CAD) then the one location model wont work.
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Unread 05-21-2018, 01:19 PM
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Re: Team Time Clock - Open source?

We've been using a (very old) version of Ticketing 4 Schools for attendance and scheduling documentation. It's worked pretty well for us, but it's equally effective to just have a sign-in sheet for what we use.
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Unread 05-21-2018, 01:26 PM
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Re: Team Time Clock - Open source?

https://github.com/FRC900/timesheet

We're working on updates to it this summer but lots of teams are using it successfully.

Swiping in is a lot easier than GPS stuff and it becomes habit for the students with little effort.
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Unread 05-21-2018, 02:02 PM
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Re: Team Time Clock - Open source?

[url="https://www.amazon.com/dp/B073XK87PP/ref=sspa_dk_detail_6?psc=1&pd_rd_i=B073XK87PP&pf_r d_m=ATVPDKIKX0DER&pf_rd_p=950202000752607969&pf_rd _r=3HR16QZX5KRFNGBQ11NY&pd_rd_wg=xq1F6&pf_rd_s=des ktop-dp-sims&pf_rd_t=40701&pd_rd_w=2vI20&pf_rd_i=desktop-dp-sims&pd_rd_r=9246d6ad-5d21-11e8-bbc4-9b4a90820351"]

Our team used this and it seemed to work well. When people came in the door they scanned and then scanned out when they left. The data can be exported onto a flash drive and opens on a excel spreadsheet.
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Unread 05-21-2018, 02:02 PM
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Re: Team Time Clock - Open source?

https://www.amazon.com/dp/B073XK87PP...4-9b4a90820351
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Unread 05-21-2018, 02:44 PM
mark.hampton mark.hampton is offline
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Re: Team Time Clock - Open source?

We use a google form. Super simple, super free. Here's a copy you can look at/steal use etc. I'd suggest using a data validation field instead of the long Multiple Choice option for numbers, but at the time we made it we didn't realize we had that option. Simple is better. And I'd tell kids to round to the nearest hour for simplicity. https://goo.gl/forms/Tr1PjT1j7y3NjgrK2
We also worked up a 'leader board' that's just a pivot table that collects the three categories we used and summarizes by student ID and sorts by total. We can (and do) use the data as ways to prioritize students attending competitions and for other things.

We use TeamApp as our communication system, so we set up a 'button' on the main screen for the Time Card and another button for the Leader Board. It helps with that friendly competition.
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Unread 05-21-2018, 03:27 PM
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Re: Team Time Clock - Open source?

We've been using this for a few years:
https://github.com/Team254/cheesy-hours
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Unread 05-21-2018, 03:35 PM
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Re: Team Time Clock - Open source?

Quote:
Originally Posted by NickE View Post
We've been using this for a few years:
https://github.com/Team254/cheesy-hours
Quote:
A message consisting of "GTFO" will sign out all the students who are signed in.
Im sold.

Quote:
Originally Posted by amesmich View Post
Additionally If some team member are doing work at home at night or weekend (programming or CAD) then the one location model wont work.
Your best bet may be Google sheets/forms for that then.
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Unread 05-21-2018, 04:40 PM
Peter Johnson Peter Johnson is offline
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Re: Team Time Clock - Open source?

This is what 294 has been running on a rPi computer for about 4 years. It can either use a CSV file as backed or connect to a backend database via HTTP. It shows photos of the signed in students if available. https://github.com/team294/signinapp
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Unread 05-21-2018, 05:33 PM
draconic draconic is offline
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Re: Team Time Clock - Open source?

We have a custom time clock written by our non-robot-software department, where each member has a 2-4 digit ID number that they enter to clock in and out. We're revising it over the summer, and plan to have an easily-packaged version for other teams to use prior to kickoff next year.
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Unread 05-22-2018, 12:21 AM
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Re: Team Time Clock - Open source?

Quote:
Originally Posted by amesmich View Post
Any insight?
Thanks.
We use:

https://www.easytimeclock.com

I talked to the owner, and they have sponsored us for free for a few years now. We link them as a sponsor on our website or anywhere else we can promote them. You can get an App for your phone to use it as well and does support GPS login, though we never do that because I hate to ask our team people to enable GPS on their phone, so everyone just logins from their phone or a computer when they get to the shop (if they remember....) The only think I wished it had was a LOG OUT everyone button...it does a lot of extra stuff an FRC team doesn't need like vacation days, a tracks payroll but also took a bit to setup the admin stuff behind the scene.
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Unread 05-22-2018, 12:51 AM
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Re: Team Time Clock - Open source?

Extremely easy solution is to just have a clock in and clock out Google Form. But that's no fun.

We looked at a bunch of different options a few years ago and just weren't really happy with any of them. Most stuff was just far too complicated for what we wanted to accomplish.

In the end, we settled on "write your name on the whiteboard when you come in, and write the time you leave next to it when you go out." And then I would just transcribe in into a spreadsheet. Boring, annoying, but worked for our purposes.
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Unread 05-29-2018, 06:06 PM
legoguy1000 legoguy1000 is offline
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Re: Team Time Clock - Open source?

I have been working on a all encompassing portal for my team 2363, Triple Helix. The main part is hours tracking, but we have integrating annual registration and tracking of payment of dues, STIMS/TIMS registration, paperwork...., Tracking event registration to the point of tracking who can drive to events, who goes in which car, hotel rooms.... I have integrated Slack for notifications and am working on email as well. I am in the process of making a demo site for people to view, here is the url https://portal-demo.team2363.org. There isn't any data yet but i plan to populate with fake data.

Right now it pulls users from a google sheet/form that all students/mentors are required to fill out each year. This counts as their annual registration and imports any new students into the system.
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