[WRRF]: 6/28 CalGames Planning Meeting #1 notes

[Ken Leung]

The following are the notes taken by Ceal Craig from planning meeting #1 at Pioneer High School on 6/28.

************************************************** ***
Thanks to the 19 (yeah!!) teams who came to the 6/24 2006 CalGame Kickoff
meeting.

Teams 100, 114, 115, 192, 254, 256, 668, 751, 766, 840, 841, 846, 971, 972,
1072, 1120, 1280, 1351, 1458 had representatives.

Below are the notes.

Next mtg is July 8, 1-3PM mtg location is TBD!
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June 24, 2006 CalGames 2006 Kickoff Meeting Notes

Place: Pioneer High School

Pioneer HS was selected primarily for these two reasons: (1) no need to
cover pit area ("Mini-gym") that is able to handle 30 teams and only need to
cover field area in large gym; and (2) flat, easy access, lots of parking,
all areas close at hand. Both schools, Woodside and Pioneer, had similar
strengths: solid team support, administrative support, had done Cal Games
before, a desire to host. The Planning Committee and all WRRF teams deeply
appreciate Woodside High School's efforts in making a bid and their support
on this decision.

When: October 27-28, 2006

Thursday & Friday: SET UP Field, Pits, Get ready!

Friday night: Bring robot and setup pit area, some inspection &
registration, maybe side events & social

Saturday: Remaining inspection & Registration; Qualifying
matches (possible one match as practice); Tournament; Closing Events &
Awards

Saturday night: CLEAN UP!

Registration: $500 with money sent by 9/1 (postmark date) PLUS $100
Support Deposit. Registration details will be sent out shortly.

Current limit: 30 teams

Game: Aim High (Modified)

***FIRST Rules, weight, dimensions, all rules. Exceptions:
(1) Can use 2005 Controller with 2006 level firmware
(2) No blackout periods of work. Summer activity is OK!
(3) Field size MIGHT be 2004 size depending on field availability (will
notify by August).
(4) Likely will be manual "clicker" counting of balls in goals.

***Ideas/questions to be considered:
(a) Net or something else, instead of metal chains for Center Goal
(b) Alliance selection
(c) Enforce ball shooter speed and ramming speed penalties

***Ideas for Consideration:
o AV/Camera ? Single screen? Any knowledge of ongoing qualifying status in
the pit area, etc.
o Food - fund raiser possibility (admittedly, not big one)? Teams can
volunteer? Or arrange something? Or?
o Practice area for targeting, similar to what was available at Davis
o Friday night used for side-events & social?

***Volunteer Needs
o Planning Committee (**next meeting will be July 8, 1-3 PM, Location TBD)
o Inspectors (Alan Federman is Lead Inspector)
o Queuing
o Registration (Phyllis Schmit & Andy Danver)
o Field Reset Team (Dave Sheridan)
o Referees (Andy Lam, Head Ref)
o Marketing & Press Announcements (Laura Rhodes)
o Pre-Event Committee (Trucks, signs, etc.)
o Field Set-up (~ 40-50 able bodies)
o Pit Set-up (~ 20-30 able bodies)
o Field Take-Down (~ 50-60 able bodies)
o Pit Take-down (~ 20-30 able bodies)
o Side Events
o Awards
o More to come.

***Side-Event IDEAS (not committed yet!)
Off-field:
o VEX challenge
o Ramp climb
o Distance throw with accuracy
o Replicate another robot's actions
o Obstacle course, timed
o Obstacle course using previous year's elements with Aim High Robot (level
playing field for drivers!)
o Number of balls in 10 seconds, accurately
o Number of balls picked up in X seconds
During Qualifiers
o Human Player concurrent challenge
o Number of balls in autonomous
o Autonomous challenge

Award Possibilities (not committed yet!)
o Wacky Awards
o Unusual KOP use
o Best use of "Off-the shelf" items
o Autodesk Inventor
o Best video why you should join FIRST or come to CalGames
o Play of the Day
o Rookie Awards (Rookie in 2006 FIRST, or Rookie at Cal Games)
o Safety Award
o Gracious Professionalism or Sportsmanship Award
o Judges Awards (if we can obtain judges & sponsors!)


Ceal Craig
WRRF BOD Liaison
ceal@wrrf.org

Ken Leung
CalGames 2006 Event Manager