"Instructions are for people who don't know what they're doing."

[EricVanWyk]

As a mentor, how do you ensure that your students read the manuals?

It has become painfully apparent to me that many of us in the FIRST community live by Bob the Builder's phrase "Instructions are for people who don't know what they're doing." I know I have been guilty of it myself in the past, and I understand the allure to doing something without looking at the manual.

However, manuals are written for a reason: They are not created to satisfy someone's desire to feel important, they are created to ensure safe and successful operation of the devices.

The new control system has a lot of safety features intended to protect against mis-wiring, but protecting against some things are simply infeasible. For a quick example, the chassis of the camera is grounded and therefore must be insulated from the robot chassis.

We need to work to change the phrase to "Instructions are for people who want to do it right."

One of my mentors once told me that "Everything is easy and makes sense, so long as you do it right the first time and don't screw it up." He was specifically speaking about RF, but I find it translates well to just about everything I do.

[mathking]

I am going to try a simple method this year. (Simple for me.) I am having the student controls (electrical and programming) team leads design a test or some other method to make sure everyone who is working with the control system has read the manual. They have to get it approved by myself and the other lead mentor. This means they will have to read the manual. And they will figure out how to make sure everyone else has. We will keep a list of approved team members. Just like we do for the tools in the shop.

[gorrilla]

Originally Posted by mathking

We will keep a list of approved team members. Just like we do for the tools in the shop.

as in the machining tools? or all the tools?

that sounds great, but some people might feel left out.

[Andrew Schreiber]

Originally Posted by gorrilla

as in the machining tools? or all the tools?

that sounds great, but some people might feel left out.

I would say that feeling left out would be a good thing, it would encourage the students to read up on the rules. It is not like you are picking 50% of your students based on how TALL they are, you are saying, "You guys read the rules and NOW you are certified to do X"

[Jessica Boucher]

There are many teams who test their students, I am sure some of them wouldn't mind sharing an old test.

I've found that nothing better says "hey, you better read this" than flourescent paper. Although an entire manual of bright pink paper is overkill - use sparingly.

[Tom Line]

Our team grew considerably this year. It doubled in size from 15 to 30.

With only a couple full time mentors, it's difficult to watch everything at once.

Therefore, I created a "competence matrix". Every single tool or trade is listed. Wiring, programming, etc. In order for any student to use them, they have to have proved prior competence - and that includes understanding info from the manual. This was my attempt at improving safety a bit.

They have to be certified by another certified user. We'll probably go a step further next year and create an actual test for each item.

[KathieK]

We used to have a test of the game rules prior to competing.
We also tested team members' knowledge of the team itself after spending many weeks doing teambuilding sessions... it was fun to see who could answer all the questions correctly.

[Jeff Pahl]

We had some parental pushback against a test. I will not go into my opinions or any other further discussion of why...

One of the first things I do to try and cut down on the "there's to much to read" argument, is to bring a copy of the specification documents for whatever I happen to be working on at work when the kick-off happens each year. I build spaceflight hardware, so the documentation I'm working from usually runs to well in excess of 500+ pages. I set that down next to the current rules, and explain that if the team members are really interested in going into engineering or technology fields, they may as well get used to having to read the requirements. And that what they have to read is really not all that bad.

I also explain that the three most common things they will hear me say for the next 6 weeks are:
1) Is your homework done?
2) How much does that weigh?
3) It's in the rules

In general, I try not to let team members that have not read the rules get too far down the wrong path, but after once or twice when they find out that the last several hours of their work is no good because they didn't read the rules, they get the idea that they really should read them.

As an inspector, it's pretty easy for me to tell when I look at a robot or talk to team members if they have read the rules or not. My favorite is when they only read "the important ones". Apparently the ones concerning the Bill of Material, team numbers, sponsor logos, and the use of tape are often not considered to fall into that category At least those are easy to fix at the regional, it's pretty depressing to have to tell a team they have to do a major redesign or rewire the whole robot on Thursday because they didn't read all the rules.

-Jeff
Lead Inspector, 10,000 Lakes Regional

[Cynette]

As a team, in small groups, we read the bulk of the manual aloud to one another (yes, really!) in the workshop we hold immediately after the game is released. In the small groups we discuss what we have read until we know that we have a general understanding of what was read.

We also have a game test that is required to attain different levels of scoring based on desire to travel, be on the drive team, be in the pit crew, etc. The students are allowed to test and retest until they have obtained the score they wanted to achieve or we reach the final deadline for travel selection. Testers are offered testing support services in the same way that they are offered academic support services in their classrooms.

[Nin_estarSaerah]

As a student leader, I'm having the same problem, to an even larger degree. Last year I worked with our VEX team and wrote a short synopsis, about a page and a half, on GP, FIRST, the game, and the rules. Just what I considered the basis of what a team member ought to know, and would want to know. Some of the other student leaders and I made a test, and it seemed that most of the students didn't have a clue what they were doing, and hadn't bothered to read the short page i had written, much less the manual. However, when we went to our mentor about preventing some of these members from going to competition, or at the very least, making sure they learned this before they went, we only received shallow promises.
I would say that a greater part of our team has no idea what gracious professionalism is, and nearly half have no idea why we can't put a chainsaw on our robot. Not only will they not read the rules, they don't even know why we have rules.

[EricH]

Originally Posted by Cynette

As a team, in small groups, we read the bulk of the manual aloud to one another (yes, really!) in the workshop we hold immediately after the game is released. In the small groups we discuss what we have read until we know that we have a general understanding of what was read.

Definitely a good idea.

[]You could also have them come on here and ask questions. Just let us know first so the very first response is, "Read the manual!" rather than the answer they want.[/]

Also, spend the first week of build looking over the rules, designing strategies within the rules, and generally dissecting the rules. Not only will this help with rules knowledge, it may also help give you a competitive strategy. Now, the catch: If someone proposes a strategy/device/design that is against the rules, they have to find the rule that outlaws it. (Give them the section--we aren't totally mean!) Or, they have to show that it doesn't violate the rules. I bet they'll learn pretty quickly-- if for no other reason than to save themselves from more reading!

[DonRotolo]

Originally Posted by EricVanWyk

One of my mentors once told me that "Everything is easy and makes sense, so long as you do it right the first time and don't screw it up." He was specifically speaking about RF, but I find it translates well to just about everything I do.

Doing it right (=correctly) and doing it the easiest successul way are often one and the same. Similarly, doing it incorrectly is often more difficult.

But on to the question: We make sure we - mentors, senior team members - communicate very clearly that it is fully expected that everyone read, understand and know the manual. I make sure I know the whole book, no kid can catch me unawares. Some kids figure they can dog it, like schoolwork, but it becomes pretty obvious who did and who didn't. I challenge every student on the rules, and they just love it when they can prove me wrong - not that I let them do that often...

[AdamHeard]

Originally Posted by gorrilla

as in the machining tools? or all the tools?

that sounds great, but some people might feel left out.

There's and easy fix for that; read the manual. If they want to be in that "group", it's not that hard for them to read it.

[samir13k]

Originally Posted by gorrilla

as in the machining tools? or all the tools?

that sounds great, but some people might feel left out.

Actually 1501 started this today, its called our safety card program. Each machine has a card near it with the members name. Your name has to be punched before you are allowed to use it. Violators will be punished to the full extent of having to clean up the shop and vacuum. (till we find something worse...) In order to get certified to use the tool, you just have to tell a mentor that you want to get oriented, and they will teach you how to use it properly immediately.