Complete scouting overhaul - where to start?

[Talks Too Much]

The way my team scouts is pretty lackadaisical right now. The head scout hands out papers before the start of each match, one sheet per bot, to whomever is around. Scouts don't really get any training and don't necessarily know what they're looking for. Our system is kind of sloppy, as we end up with tons of forms, six per match, floating around, and those forms may or may not contain useful information. So, two main questions:

1) How do you choose scouts? Do your scouts get training? If you answered yes to either, can you describe a bit?

2) How do you scout? Netbooks may be an option for us, but I have no idea what software we would use. A googledoc at first seemed like it could work, but after some thought it seemed it would be too clunky.