[FRC Blog] World Mental Health Day and Events Preferencing

Posted on the FRC Blog, 10/13/2021: https://www.firstinspires.org/robotics/frc/blog/2021-world-mental-health-day-and-events-preferencing

World Mental Health Day and Events Preferencing

13 OCT 2021 | Written by Frank Merrick, Director FIRST Robotics Competition

World Mental Health Day

October 10th was World Mental Health Day, which is a day to raise awareness of mental health issues around the world and to mobilize efforts in support of mental health. FIRST Robotics Competition knows how crucial mental health is to the community so we wanted to take a moment to recognize this important day. I hope everyone is taking care of themselves and their loved ones as we continue to work through some challenging times.

FIRST recently added some mental health resources to our Equity, Diversity, and Inclusion Training & Resources page. You find them in the ‘Well-Being’ section. Just click the ‘+’ sign on that heading to expand. It’s worth taking a look and sharing with those you think might find it useful.

Events and Event Preferencing

All of the current 2022 events are now posted for your review! There have been many changes since we last had in-person events. Check them out on the 2022 FRC-Events page. Important note: as with every season, events are subject to change, but you should base your preferencing decisions on the current situation. If there are any changes to an event, we will work with affected teams to resolve any issues that come up as best we can.

Friendly reminder that event preferencing is coming up! Round 1 of event preferencing opens on October 14th at 12 PM (Noon) Eastern Time and closes on October 20th at 12 PM (Noon) Eastern Time. Once preferencing closes, you cannot make any changes, so make sure to get your event preferences in by the deadline. Check out the User Guide for instructions.

One item to pay special attention to in the User Guide is the concept of ‘Reserve Slots.’ At every event, we set aside a certain number of slots for use by teams in special circumstances. Program Delivery Partners can use these slots to accommodate teams outside the standard preferencing system. Typical uses of these slots would be for late-registering rookies who really need to play close to home, or for Districts doing ‘Home Event’ registration. This year, we have another concern – COVID. For some Regionals, such as the one in Australia, all the slots are set to reserve. This is for the very practical reason that travel in and out of Australia is restricted at this time. We don’t want open slots available in the system that would allow teams outside the country to gain access when right now, as a practical matter, they will not be able to attend. For any event with zero open capacity, every team who is assigned that event will get put on the waitlist for sorting later.

The good news is the system shows you how many slots will be available during preferencing. You can see this in the ‘Open Capacity’ column in events you are reviewing, as shown below.

So, if you see an event with zero open capacity in this first round of preferencing, it means the entire event is on reserve for a specific purpose. If you don’t know if your team would be included as one of those who would be given access (for example, Australian teams at the Australia event) you can contact FIRST Team Support or leadership in the area of the event.

It’s important to note that even if you preference an event with zero capacity, if you have a second (third, fourth, etc.) event on your preference list, the system will continue to check each event for open capacity until it finds one, then it will slot you in there. If it doesn’t find any events with open capacity, the system will waitlist you at the (one) event you have identified you would like to be waitlisted for. Check out that User Guide for all the details!

3 Likes

I know they always have a low “total” number on the event list page but are they lower then normal?

Compared to 2019 (since 2020 wasn’t archived before registration) it seems like the available first-round slots are a little lower across the board for regionals, but it doesn’t seem too significant.

2 Likes

For just the Regionals, the average is -6.9 fewer slots available for open enrollment over the 2019 events pre-enrollment

Do remember that some venues have changed and so has capacity in some cases.
That’s probably the cause of some of the big jumps up and down.
Also some venues are missing entirely, so overall slots are pretty down.

Event Code ----- 2019 ----- 2022 ----- Difference
CAAV ----- 27 ----- 23 ----- -4
AZFL ----- 50 ----- 49 ----- -1
AZVA ----- 27 ----- 27 ----- 0
ARLI ----- 50 ----- 33 ----- -17
LAKE ----- 50 ----- 45 ----- -5
TUIS2 ----- 44 ----- 30 ----- -14
OHCL ----- 50 ----- 45 ----- -5
BCVI ----- 26 ----- 37 ----- 11
ABCA ----- 35 ----- 30 ----- -5
ILPE ----- 30 ----- 20 ----- -10
MOKC3 ----- 26 ----- 21 ----- -5
CAFR ----- 38 ----- 39 ----- 1
CODE ----- 40 ----- 40 ----- 0
SCAN ----- 0 ----- 30 ----- 30
QCMO1 ----- 32 ----- 13 ----- -19
QCMO2 ----- 32 ----- 13 ----- -19
QCMO3 ----- 32 ----- 13 ----- -19
NYRO ----- 40 ----- 35 ----- -5
NDGF ----- 50 ----- 45 ----- -5
MOKC ----- 26 ----- 21 ----- -5
PACA ----- 44 ----- 39 ----- -5
OKTU ----- 52 ----- 33 ----- -19
ZHHA ----- 34 ----- 0 ----- -34
HIHO ----- 30 ----- 25 ----- -5
KSLA ----- 26 ----- 21 ----- -5
CAPH ----- 40 ----- 41 ----- 1
IDBO ----- 46 ----- 41 ----- -5
IACF ----- 53 ----- 48 ----- -5
TUIS ----- 44 ----- 30 ----- -14
MNDU ----- 53 ----- 45 ----- -8
NVLV ----- 20 ----- 30 ----- 10
CALA ----- 48 ----- 29 ----- -19
ILCH ----- 44 ----- 10 ----- -34
MNMI ----- 53 ----- 45 ----- -8
MNMI2 ----- 50 ----- 39 ----- -11
CAMB ----- 28 ----- 21 ----- -7
TANT ----- 35 ----- 0 ----- -35
NYNY ----- 28 ----- 0 ----- -28
NYTR ----- 26 ----- 49 ----- 23
MNDU2 ----- 50 ----- 39 ----- -11
OKOK ----- 52 ----- 31 ----- -21
CAOC ----- 40 ----- 35 ----- -5
FLOR ----- 49 ----- 49 ----- 0
MXTO ----- 38 ----- 33 ----- -5
MXMO ----- 38 ----- 33 ----- -5
ALHU ----- 40 ----- 49 ----- 9
CADA ----- 56 ----- 47 ----- -9
CASD ----- 50 ----- 45 ----- -5
CASF ----- 35 ----- 27 ----- -8
NYLI2 ----- 38 ----- 33 ----- -5
NYLI ----- 38 ----- 33 ----- -5
WILA ----- 34 ----- 39 ----- 5
CASJ ----- 48 ----- 45 ----- -3
TNKN ----- 42 ----- 37 ----- -5
FLWP ----- 45 ----- 49 ----- 4
AUSC ----- 32 ----- 0 ----- -32
MOSL ----- 34 ----- 33 ----- -1
FLTA ----- 49 ----- 23 ----- -26
UTWV ----- 44 ----- 39 ----- -5
CAVE ----- 32 ----- 41 ----- 9
WIMI ----- 34 ----- 39 ----- 5
11 Likes

I’ve really missed the Mark McLeod registration data posts and am glad on multiple levels that they’re back. :slightly_smiling_face:

10 Likes

Thanks for the data! A quick note, it would appear that your column tittles are out of order.

It would appear that columns are: Event Code – Difference ----- 2022 ----- 2019

Whereas the post currently has them labeled as: Event Code – 2022 ----- 2019 ----- Difference

Small thing that tripped me up when reading the data at first.

Sorry, they dwindled off when I got busy every week of the fall doing events and no longer had the time.

I’ll see about cleaning up the post titles and numbers.
P.S. Yep I completely grabbed the wrong column (out of practice I guess), so the overall difference is actually a smaller decrease in slots per event over 2019. Overall slots are down more to missing events.

4 Likes

Continuing this data…

Regional slots based on venue change

Count (# of events) Min diff Max diff Avg diff Abs avg diff
Overall 61 -35 +30 -6.9 +/- 0.6
New venue (exl. new events) 9 -28 +11 -3.9 +/- 18.3
Existing venue 40 -34 +23 -11.2 +/- 6.1
New event 7 N/A N/A N/A N/A
Venue TBD 5 -19 -14 -17.0 +/- 17.0

New venues are definitely creating the biggest jumps overall, both up and down. New venues have caused events to change their capacity either direction by an average of 18.3 slots.

That’s not to discount other capacity changes from existing venues, though. Existing venues shifted either direction by an average of 6.1 slots.

Then, of course, there is the uncertainty of TBD venues which is causing organizers to reduce capacity across the board. There are some cases like Montreal being split into three single-day events that contribute to this looking a bit worse than it is.

Data
Event Code Difference Venue change
CAAV -4 N
AZFL -1 N
AZVA 0 New event
ARLI -17 Y
LAKE -5 N
TUIS2 -14 Venue TBD
OHCL -5 N
BCVI 11 N
ABCA -5 Y
ILPE -10 N
MOKC3 -5 N
CAFR 1 N
CODE 0 N
SCAN 30 New event
QCMO1 -19 Venue TBD
QCMO2 -19 Venue TBD
QCMO3 -19 Venue TBD
NYRO -5 N
NDGF -5 N
MOKC -5 Y
PACA -5 N
OKTU -19 New event
ZHHA -34 New event
HIHO -5 N
KSLA -5 N
CAPH 1 New event
IDBO -5 N
IACF -5 N
TUIS -14 Venue TBD
MNDU -8 N
NVLV 10 N
CALA -19 Y
ILCH -34 Y
MNMI -8 N
MNMI2 -11 N
CAMB -7 N
TANT -35 New event
NYNY -28 N
NYTR 23 Y
MNDU2 -11 N
OKOK -21 Y
CAOC -5 N
FLOR 0 N
MXTO -5 N
MXMO -5 N
ALHU 9 N
CADA -9 N
CASD -5 N
CASF -8 N
NYLI2 -5 N
NYLI -5 N
WILA 5 N
CASJ -3 N
TNKN -5 N
FLWP 4 N
AUSC -32 Y
MOSL -1 N
FLTA -26 New event
UTWV -5 N
CAVE 9 Y
WIMI 5 N
1 Like

I was about to commiserate on Midwest changing venue… but it looks like the building just got renamed from what I can tell.

Yep, just a name change.

News Story Here

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Quick tally of registered teams from FRC Event Web : 2022 Season Event List gives me 2455 teams (as of post), and 1587 open spots. Sure more will register and pick an event.

May see less of the usual team capacity bumps that happen after each round of event selection.

1 Like

It looks like there are currently 235 teams registered for 2022 CA events.
(Almost all CA teams - just a handful of international teams at the moment.)

In 2020, there were 324 CA teams registered for at least one CA event before the Covid-19 cancellations.

So that is only about 72% of 2020 levels (so far). oof.

3 Likes

Keep in mind this is only the first round, with no one off of waitlists yet. Not that I expect a huge bump in teams from California registered after that, but I wouldn’t read too deep into the numbers until they’re final.

1 Like

Does anyone know which sins the ill-fated Memphis regional died for? It only “existed” for 2020.

As a Nashville team, this puts us in a rough spot for our second play. There are 5 events within 5ish hours: Arkansas, electric city, rocket city, smoky, and STL. 3 of those are week 5, one is week 6, one is week 2. The week 2 event is the furthest away.

I don’t want to play 5-6 if I can avoid it, but I’m not sure if I can convince the other mentors/team that an extra 3.5hr drive is worth trading Rocket City for Electric City.