For our event (ROBO-CON in MI), we have a festival going (STEM activities, all robotics fields & other) on at the same time, so ours spreads between 3 rooms - cafeteria, main gym and aux gym. Even if we did not have the added activities of the festival going on, we’d still use all 3 rooms just for the FRC off season event. The aux gym is right off the main and used for pits. Figure the area you need for how many teams you’d invite.
Sorry I don’t have measurements, but 2 full size gyms and a large eating area work pretty well for us even with all the added stuff going on.
Can’t help with FTC, haven’t done one of those.
Being in a District, we ask for the field from them. FiM has several fields and they loan them out for off season events. Possibly TX may have this now having the District system? Worth a shot to ask whomever leads that.
I can’t see doing this personally, but I think that has to do with the expense part. If we did, I’d try to get them to donate part and be a sponsor of the event. I know you mentioned reg fees covering it, but I still think it may be kind of pricey. You’d need to get a good count of how many people as well. I could see it may be less stressful just to have someone come in an handle lunch though!
We offer concessions and this year will have food trucks on site as well. The concessions is usually a place we find that does it as a sponsor (donation to us and they do profit) and it will be the same for the food trucks.
Yes. When we get the field, everything comes with it. Here in MI you must have a FTA to run your event. Often when you reach out for volunteers most that helped during the season help with off season as well and those are the ones you will need to run things.
A generator…we do use one for the pits. It’s not needed for the field, but we’d short out the school with all that is needed for the teams.