I have seen teams discuss here on CD various systems for publishing their team meeting/event calendars and for tracking/logging hours.
We are looking for a system to coordinate around 25 student and adult team members during the 6 week Build and the Competition seasons. We would like to have team members sign up for particular days and hopefully coordinate with other team members i.e. get most of the electrical team members and the electrical mentor all present on at least 2 days each week.
We have considered using Google Calendar or an EXCEL spread sheet but each day will get too much information on it, making it difficult to use.
The team is meeting on 5 days each week because so many of the members have schedule conflicts. No team member is expected to attend all 5 meetings each week.
3946 has created posts in slack for events and asked everyone to upvote/downvote/questionvote on whether they were going to be there. The post showed the counts, and you could mouse over it and find out who specifically was planning to be there.
We are using premium tier, roster size was the major driving factor. I honestly forget what the other features were but we probably didn’t really need anything other than the roster size.
There are no huge shortcomings but it is designed for sports teams so while you can create
‘games’ and ‘events’, games are basically useless for us.
Our biggest struggle honestly is getting students to reliably enter their availability. We are also using the “assignments” feature for parents to sign up for team meals. It is a little bit clunkier than signupgenius that we were using before, but worth the change to keep schedule and meal information all in one place. We are actively working with TeamSnap on their export availability tool for tracking attendance offline. Currently we have too many events and it won’t let us export.
Good things are that you can send out notifications about canceled meetings easily and all team members can subscribe to an iCal feed to get the calendar on their devices.
We use slack for general announcements and when setting up events, but our schedule is as follows.
Build Season: M T W [5:30-8:00] F [5:30-10:00] S [8:00-10:00] Sun [10:00-10:00]
Off Season: M W [5:30-8:00]
To log time, we have a sign in chart, holding the team to the honesty policy